05.05.10
Posted in business organizing at 11:55 pm by Administrator
May 5th, today I spoke at a hotel for a corporation on business organization and time management. Some of the important tips is teamwork within the group, everyone chips in and takes responsibility in the shared areas. Put away all your work at the end of the day and clean off your desk. Put all the paperwork in action files with color folders in your drawer by categories.
First 15 minutes of the day map out your day and put your work in priority order so you get the most important work done first and meet every deadline. Nothing will fall through the cracks, when every reminder and task is posted in your calender, outlook or to do list. Use all the tools with email, palm pilots, and smart phones “All in One” software packages with all the bells and whistles.
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02.13.10
Posted in business organizing at 3:07 am by Administrator
February 12th worked 6 hours in a business office for a manager. He had so many binders, paperwork, catalogs, etc. We organized all the binders in the same category on the bookshelves and cleaned out the ones that were out of date by recycling the binders and paperwork. Bought banker boxes and put old payroll, budgets and some accounts in their individual boxes.
Cleaned out the paper office supplies and got rid of the old forms and organized again by categories such as paper, folders, laminate, etc. on top of each other in a nice stack.
There was a recycle garbage can that holds about 500 lbs and it was overflowing. It felt so good to get rid of the outdated paperwork and only put on the shelves what was current. Boxes 7 banker boxes of payroll and made room in the file cabinets. I cleaned and wiped down the shelves and cabinets so it was clean and looked nice. Back tomorrow for another 6 hours to finish. Another person organized in the world!
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02.04.10
Posted in business organizing at 11:54 pm by Administrator
February 3rd…..Second appointment was a free assessment at a business office. It takes a big man to admit that he needs help with the clutter of 100 binders, paperwork piled with months and years sitting on a shelf. Needs help with so many documents on the computer and can’t find what he needs when he needs them. Recommended making folders and then dragging them into it. Name the folders that make sense to you so you can relate to looking for them.
He is ordering colored folders as a visual aid for each department will have its own color. When looking for a file, looks for the color and can find immediately. I took a tour of the business so I can understand the process, names of the equipment, machines and parts to better organize and what to purge.
Came home tired due to I am still jetleg and my wonderful son who works for a restaurant cooked me dinner. Spent some time with my 3 1/2 year old granddaughter and gave her the gifts from my trip. Caught up on my email, blog and looking for a laptop for one of my clients. Going to bed soon for another day of organizing tomorrow. Sweet dreams!
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